Event Planning & Logistics Guideline
Hello Interact 5710!
We know with the pandemic and other circumstances, it can be difficult to plan successful and enjoyable events both socially and for volunteering. In order to help you create the best event you can, we’ve provided some service events and volunteering event ideas below. If you have any questions or would like assistance in planning your area wide or school event, please reach out to [email protected]!
Social Events
Assess current conditions
COVID-19
Weather
(Remember to be adaptable!)
Venues
Finding a venue according to your social event
Area wide = central location
School wide = local location
Check with your ASB to figure out the logistics!
Outlining
Creating a detailed outline will benefit long term planning
General description of the event
Timeline for planning
Venue (explain how you will book this venue, if needed)
People involved in planning (officers, advisors, Area Director)
Anything else you feel like adding to the plan
Budgeting
Checking with your advisors, treasure, and ASB, to set aside funds
If purchasing items, plan ahead of time to order in BULK
Volunteer
Events
South Bay volunteering events
Use it to find South Bay wide volunteering opportunities
Good for Area or District wide service events
Volunteermatch is an amazing resource for trying to look for volunteer events
Tailored to finding one time events.
You can use it to find organizations to partner with in the long-term as well
Eventbrite Social AND volunteering events
If you’re looking for potential social and volunteer events to share with your school or area, Eventbrite is a great place to look into!
Filter and search for events by interest
Virtual Event Ideas
We know that virtual events have been difficult to introduce into volunteering and service clubs. Below we have provided some variations of safe at-home events to introduce to club members.
Letters to Foster Children
Cake 4 Kids
Color A Smile
Send a Cheer Card
Girls Love Mail
Be my Eyes
#Writetoappreciate
More Love Letters
Volunteer From Home
Texas Hospital Cards
IICF
Thanks a Million
More Virtual Opportunities
Miscellaneous
Consider various opinions/suggestions as to what events people would like to see and participate in! (Be open minded!)
Have club members fill out a Google Form to get a feel as to what they want.
Make sure to regularly update websites and social medias
Promote by creating flyers and announcements. Ask your Pubs to help out and provide them with advance notice!
Be on the lookout for other events and activities that others may have planned!
If you provide a good amount of events during the same time where other officers in your Area are promoting their planned activities, there is a great chance that you will see no or low participation in your events. Keep this in mind!
Sometimes, less is better than more.
Never feel afraid to reach out for help from other officers or your Area Director
Again, If you have any questions, concerns, comments, or would like assistance in planning your area wide or school event, please reach out to District Council Events! We’d love to help you to create a successful and enjoyable event!
Yours in Service,
Reesee’s (Seeun Ahn and Preethy Prakash) <3
Dazzling District Council 2021-2022